Cloud-based ERP system Vendo.Cloud
What is Vendo.Cloud?
Vendo.Cloud is a management software solution for small manufacturing and service companies. It combines advanced features (like those found in large ERP systems) with ease of use, making it ideal for small teams.
It offers key modules:
- sales and inventory management,
- production,
- order and project management,
- finance and reporting,
Designed for companies that want to streamline order fulfillment using a tool that can scale with their growth. This solution is based on the experience of large ERP systems, offered at an affordable price, tailored to smaller organizations, easy to use, and quick to implement.
Availability
With Vendo.Cloud, you can work wherever and on whatever device you want. The system works equally well on a computer, tablet, and smartphone.
It automatically adjusts to the screen size while maintaining full functionality. It doesn’t matter which operating system you use – Windows, MacOS, iOS, or Android – all you need is a browser, and you’re ready to work.
The colors have been chosen according to international contrast standards, so you can work comfortably for many hours. You can choose between light and dark mode, and if you prefer larger text, simply scroll the mouse wheel.
Quoting and Pricing
Do you have a request for a quote? Want to quickly calculate the price and delivery time? With Vendo.Cloud, you can do this based on defined parameters – such as dimensions, weight, color, additional operations, or labor effort – the system can generate a cost calculation and a ready-to-send offer.
With a single click, you can print it or send it to the client by email. It’s an easy way to speed up the quoting process and build a professional company image.
Advanced inventory management can be simple
With Vendo.Cloud, you gain full control over inventory and procurement.
By using mobile devices, Vendo.Cloud supports batch tracking, barcodes, and warehouse locations. You always know exactly where each material and product is. Issuing raw materials for production and receiving finished goods becomes fast and error-free.
It’s a solution that organizes logistics while making daily work easier for warehouse staff.
Production planning
A sudden order or an employee absence? Vendo.Cloud responds faster than you can even worry.
The built-in scheduling algorithm, Alice, analyzes the new situation in seconds and creates a production plan so you can fulfill all orders.
It’s intelligent support that takes into account available resources, deadlines, and priorities. You make the decisions, and the system helps you act efficiently.
Labor and Production Cost Accounting
Vendo.Cloud allows you to accurately account for the costs of each order and compare the plan with actual execution.
You can see where deviations occurred — whether in materials or labor. You can assess employee efficiency and monitor rising costs in real time.
Everything is presented clearly, making it easy to spot irregularities and respond immediately. This helps you better manage the profitability of production and services.
Flexibility and Customization
The system adapts to you, not the other way around. With view configurators, you can customize the appearance and layout of many elements yourself:
Data lists tailored to your needs – define which columns are visible, their order, and even format row appearance based on the data.
Forms and windows in your style – configure form tabs and fields to display only the information that matters to you. You can hide unnecessary fields and rearrange the order of tabs, making working with the system intuitive and tailored to your company’s processes.
Reports in your hands – create reports using widgets with charts, tables, and KPI indicators. You decide which data to analyze and how to present it.
You can achieve all this without any programming. Vendo.Cloud offers the level of customization usually reserved for dedicated solutions, while maintaining ease of use. The system grows and evolves along with your company.
Task Automation
Vendo.Cloud takes over routine tasks so you can focus on making decisions, not on clicking.
The system automatically sends e-invoices, order confirmations, and payment reminders. It retrieves orders from eCommerce platforms and updates currency rates. It can also calculate production costs on its own—even when a material invoice arrives after the finished product has been received.
You can easily set which tasks should run automatically and at what time. You also have full visibility of their status—everything works in the background, but always under your control.
Sales Management
- Quoting – Preparing and Sending Offers
- Offers with photos, descriptions, and product specifications
- Printing all documents in PDF format
- Customer Order Management
- Ability to receive and price orders based on parameters defined in the product card, e.g., dimensions, color, etc.
- Support for partial order fulfillment or order cancellation
- Issuing sales documents – invoices and receipts
- Issuing and settling advance invoices
- Export and intra-EU documents
- Multi-currency Support
- Defining Multiple Price Lists
- Advanced handling of individual prices, discounts, time-limited promotions, and group pricing
- Financial Policy: credit limits, payment terms, and payment methods
- Integration with online stores and B2B modules
- Mobile sales management using Android-based devices (phone, tablet)
Records
- Customer Records
- Product Records
- Services Records
- Users Records
- Defining custom data fields for customer and product records, orders, events, documents, and document items
- Access to customer information and analytics directly from the customer record page
- Access to product/service information and analytics directly from the product/service record page
Inventory Management
- Customer Records
- Product Records
- Services Records
- Users Records
- Defining custom data fields for customer and product records, orders, events, documents, and document items
- Access to customer information and analytics directly from the customer record page
- Access to product/service information and analytics directly from the product/service record page
Procurement and Purchasing
- Supplier Order Management
- Recalculating minimum and maximum stock levels based on algorithms [Q42025]
- Calculating orders based on historical turnover or replenishing up to stock levels
- Purchase Invoices
- Handling imports and intra-EU purchases
Logistics
- Issuing transport orders, own and third-party [Q42025]
- Issuing waybills
- Cooperation with shipping companies’ systems – possibility to export waybills to shipping companies’ programs (Schenker, UPS, DHL, OPEK, DPD, K-ex)
Payments
- Support for multiple cash registers and bank accounts
- Receivables and payables management
- Payment schedule
- Payment reminders and interest notices [Q12026]
- Possibility to enter several payment dates (multiple settlements) in a single document
- Settlement of payments (including advance payments) for invoices and invoices for purchases of goods and other costs
- Automatic settlement of exchange rate differences
- Multi-currency support
- Currency “warehouse”
- Cooperation with Homebanking and Multicash systems – import and export of transfers to banking systems
“Production” module
Technological preparation of production
- Defining a multi-level product structure (MPS) – product, subassemblies, components
- Importing data from spreadsheets and system files (CAD/CAM)
- Defining product technology: technological operations, materials, machines and work groups, technological times, tools, cooperation
- Creation of linear, tree-like, and arbitrary graph production routes
- Defining the materials and semi-finished products necessary to complete each stage
- Attaching files (technical drawings, DTR, others)
- Product costing
Production orders
- Issuing production orders
- Creating subcontracts for missing semi-finished products, including calculating quantities that take into account semi-finished product inventory levels and demand for semi-finished products in other orders.
- Creating Production Guides based on technology or “by hand”
Production planning
- Maintaining a machine availability calendar
- Creating production schedules
- Graphical representation of production using an interactive Gantt chart
Production process control
- Production Task Panel – an interactive screen displaying current tasks to be performed by employees on the production floor. It provides a quick overview of priorities, statuses, and order details, allowing operators to know what to do at any given moment.
- Recording of completed operations, quantities of products manufactured, production time, employee performing the work, machines (workstations), shortages, and waste as part of production guides
- The ability to record production progress on an ongoing basis by employees using a simplified, easy-to-use module and barcode reader.
- Barcodes printed on guides (significantly facilitating production registration)
- Label printing, printer and barcode reader support
Warehouse management in production
- Issuing materials and semi-finished products for production and accepting finished products and semi-finished products as part of an order and production guide Cooperation services
- Issuing warehouse documents as part of production orders
- Handling of substitutes in the production process
- Orders to raw material suppliers based on production plans and recipes
- Material requirements planning based on advanced backorder handling functions (shortages and requirements) – the system enables the management of material security for production purposes.
- Production reports, employee and machine performance reports, work in progress
- Integration with quality management systems
Production reports
- Production settlement
Service management
- Accepting service orders
- Registration of order completion (who, when, actions performed, which parts)
- Current registration of maintenance work
- Generating a settlement invoice based on materials used, work recorded, and trips made
- Device (object) card
- The complete history of the device – what was done, when, and by whom, what parts were used, etc.
- Scheduling inspections
- Settlement of order revenues and costs (FV, RW, costs of external services, travel, employees, etc.)
Circulation of events and documents
- Planning and assigning events – tasks, contacts, notes, etc.
- Defining your own event types (e.g., acceptance protocols, complaints, etc.)
- Defining the appearance of event forms and their printouts
- Planning and assigning events and recording their execution (also within the project)
- Graphical representation of events in calendar form
- Access (according to permissions) to other colleagues’ calendars
- Two-way integration of events with Google Calendar [Q42025]
- Creating a so-called “case” – transferring tasks and documents – freely or according to procedure
- Assigning tasks related to a “case” within projects, sales processes, marketing campaigns, or orders
- Time tracking for tasks and projects
- Cooperation with SMS gateway [Q12026]
- Built-in professional email client
- Comprehensive corporate email permissions management system
- Graphical definition of task and document workflow templates [Q42025]
- Support for the electronic document circulation process (within the case)
Sales processes
- Maintaining a sales process card
- Identifying interdependencies between tasks: successor – predecessor
- Tasks created within the project are visible in the employee’s calendar alongside tasks related to other projects and events not associated with any project
- Project budgeting
Marketing activities
- Conducting marketing campaigns
- Planning tasks within the campaign
- Defining special prices for a given promotion (e.g., newspaper promotions)
Accounting
- The general ledger divided into definable journals
- Multi-level analytical accounts
- Easy definition of flexible accounting patterns
- Automatic posting of purchase and sales invoices, warehouse documents, cash and bank reports
- Integrated settlements: accounting – warehouse and sales module
- Definable accounting reports: balance sheet, income statement, cash flow statement, etc.
- Defining the category of “dimensions” – places where costs are incurred – e.g., departments, orders, employees, buildings, etc.
- Assigning dimensions to accounts and assigning entries in accounts to dimensions
- Reports and analyses by dimensions
Środki trwałe
- Records of fixed assets and equipment
- Creating depreciation plans
- Generating monthly depreciation
- Depreciation accounting
VAT registers
- Defining VAT registers
- Transferring sales and purchase documents to VAT registers
- Register printouts
Features
- Compatibility with multiple eCommerce systems
- Automatic retrieval of exchange rates from the National Bank of Poland website
- Sending reports, reminders, calculating costs, automating accounting
Features
- Defining arbitrary rules for liability and the proportions of social security contributions between the employee, employer, budget, and PFRON (State Fund for Rehabilitation of Disabled Persons)
- Settlements using payroll formulas and calendars
- Maintaining employee records, registering civil law contracts, and issuing and recording HR documents, such as employment contracts, notices of termination, employment certificates, contracts of mandate/specific task contracts, invoices for contracts, transfer orders/cash deposit orders.
- Generation and verification of any payrolls and settlements:
- Basic salary, compensation for time not worked (sick leave), and other monthly components
- Sickness/maternity benefits – all benefits included in the benefit card
- Activities performed personally, listed in Article 13 of the Personal Income Tax Act (including contracts of mandate, contracts for specific work, copyright and agency agreements), settled with the tax office by means of an income tax advance payment or a lump sum.
- Participation in the decision-making bodies of legal entities
- Management contract or similar agreements
- Settlement of declared amounts
- Budget subsidies and other benefits
- Benefits financed from the FP and FGŚP
- Settlement of maternity and parental benefits
- PIT-4, 8A, 8B, 11, 40, R declarations – continuously updated
- GUS Z-03 and Z-06 reports – continuous updating
- Settlement with owners – continuous updating
- Financial, accounting, and HR reports and statements
- Eksport poleceń księgowania z danymi z list płac do KH poprzez konfigurowalne schematy księgowań.
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